Alaska Department of Transportation and Public Facilities (ADOT&PF), Highway Safety Office (HSO)
05/25/18 Receipt by Close of Business
Grants to Alaska government agencies, colleges and universities, school districts, public emergency service providers, fire departments, and qualifying nonprofits to improve highway safety. Priority areas include alcohol and impaired driving, speed control, police traffic services, roadway safety, occupant protection, child passenger safety, pedestrian and bike safety, motorcycle safety, and traffic records.
The Alaska Department of Transportation and Public Facilities (ADOT&PF) through its Highway Safety Office (AHSO) funds grants which address specific traffic safety priority areas that include: Impaired Driving, Distracted Driving, Police Traffic Services, Speed and Aggressive Driving, Roadway Safety, Occupant Protection, Child Passenger Safety, Pedestrian and Bicycle Safety, Motorcycle Safety, Traffic Records, Distracted Driving, Nonmotorized and Community Traffic Safety. Grants may be awarded for assisting the Alaska Highway Safety Office in addressing traffic safety deficiencies, expansion of an ongoing activity, or development of a new program of intervention.
The Alaska Highway Safety Office reviews all grant applications for compliance with state and Federal regulations. Grant applications which comply with these regulations are prioritized for funding consideration using the following criteria:
-Does the grant application request satisfy a specific traffic safety need identified by the AHSO?
-Does the application provide sufficient supportive crash data to determine the extent of the traffic safety problem for the program area in which funds are being requested?
-Does the crash data provided in the application’s “Statement of the Problem” document an existing traffic safety problem. (Citation data and survey results should also be used to document the problem.)
-Are the goals, objectives and performance measures of the proposed intervention presented in the grant application consistent with the goals and objectives of the AHSO?
-Does the proposed intervention align with the Alaska Strategic Traffic Safety Plan emphasis areas?
-If the agency was previously funded by the AHSO, did it submit progress reports, reimbursement requests, and deliverables on a timely basis and implement the activities that were detailed in the grant agreement?
Funded Traffic Safety Priority Areas:
Alcohol (Impaired Driving) – Includes impaired driving, youth alcohol programs, and community prevention/intervention programs. Grant applications should include one or more of the following activities: specialized enforcement, education, training, and public information efforts. Items eligible for funding under this category may include: in-car video systems, public awareness materials, and DUI checkpoint equipment, including trailers, light towers, traffic cones, arrow boards, and generators.
Police Traffic Services – Includes training programs related to traffic enforcement, crash investigation, and general traffic safety enforcement. Grant applications must address identified traffic enforcement training needs. Items eligible for funding under this category may include: registration fees and equipment for training. Travel expenses and per diem to attend training activities are not normally funded.
Speed Control (Aggressive Driving) – Includes speeding, aggressive driving, red light running, and other traffic enforcement activities. Grant applications should include one or more of the following activities: specialized enforcement, education, and public information efforts. Items eligible for funding under this category may include: speed measuring devices, radar display trailers, public awareness materials, and enforcement vehicles.
Roadway Safety – Includes efforts to assist public works agencies (city and borough) and engineering departments in providing a safe environment for the growing traffic volume. Grant Application should correlate crashes with traffic volumes and recommend remedial action. (Training for engineers, local staff, planners? just traffic volume – doesn’t seem to be a problem in AK). Items eligible for funding under this category may include: reflectometers, sign-making equipment, striping machines, and computers for maintaining roadway databases.
Occupant Protection – Includes safety belt use awareness, safety belt enforcement, special needs, teens, minority programs, and other education programs. Grant applications should include one or more of the following activities: education, training, enforcement, usage and attitudinal surveys, and public information efforts. Items eligible for funding under this category may include: educational materials, survey materials, variable message boards, and public awareness materials.
Child Passenger Safety – Includes establishing or expanding child passenger safety inspection stations, child passenger safety awareness training, special needs training, and other child passenger safety programs. Grant applications should include one or more of the following activities: education, training, enforcement, usage surveys, attitudinal surveys, and public information efforts. To be considered for receiving funds for child safety seats, an agency must have at least one nationally certified child passenger safety technician on staff. The agency must also collect a set fee or donation based on economic eligibility for all seats funded under the grant that are distributed to allow for project sustainability to purchase future seats for the program.
Items eligible for funding under this category may include: inspection station supplies, educational materials, trailers to be used as mobile inspection stations, travel, public awareness materials and child safety seats (if a fee or donation is collected for each seat distributed).
Pedestrian and Bicycle Safety – Includes programs to increase safety awareness and skills among pedestrians, bicyclists, and motorists sharing the roadway . Grant applications should include one or more of the following activities: education, training, enforcement, surveys, and public information efforts. Items eligible for funding under this category may include: public awareness materials, bicycle skills courses, and training for professionals involved with all aspects of pedestrian and bicycle safety. To be considered for receiving funds for bicycle helmets, the helmet distribution must be associated with an education or training program, and the agency must collect a set fee or donation based on economic eligibility for all helmets funded under the grant that are distributed to allow for project sustainability to purchase future helmets for the program.
Motorcycle Safety – Includes programs to increase safety awareness and skills among motorcyclists or to increase motorists sharing the roadway. Applications should include one or more of the following activities: education, training, and public information efforts. Items eligible for funding under this category may include: equipment for training, educational materials, and public awareness materials.
Traffic Records – Includes projects which improve the timeliness of traffic records data collection and sharing; increase the accuracy or completeness of traffic records data; promote uniformity of, or the ability to integrate traffic records data; or facilitate access to traffic records data. Applications must address one or more of the objectives, strategies, or action steps identified in the FFY 2016 Alaska Traffic Records Strategic Plan.
The AHSO has previously funded the development of TraCS software which includes the uniform citation form, DUI citation form, DUIPak, long and short form crash reports, and the update/continuation form. This software is available at no charge to all Alaska law enforcement agencies. As a result, the AHSO does not provide funding support for proprietary crash and citation software. The AHSO will continue to support the maintenance and upgrade of TraCS software and training activities for agencies that implement TraCS. Items eligible for funding under a TraCS project may include: computer software (other than citation and crash form software) and hardware needed to implement TraCS or traffic records management systems.
Distracted Driving Safety – Includes programs to educate the public about the dangers of texting or using a cell phone while driving or for law enforcement costs related to the enforcement of distracted driving law. Grant applications should include one or more the following activities: Specialized enforcement, education and training.
Nonmotorized Safety – Includes projects to decrease pedestrian and bicyclist fatalities and injuries that result from crashes involving a motor vehicle. Applications should include one or more of the following activities on applicable State laws: Training of law enforcement, specialized enforcement, education and awareness to inform motorist, pedestrians and bicyclists.
Community Traffic Safety– Includes traffic safety programs identified by local communities that address crash problems and established priorities, and deploy research-based and proven intervention techniques. Grant applications should include one or more of the following activities: education, training, surveys, or public information efforts. Applicants who propose activities which have not been proven effective by research must include an evaluation plan as a part of the project to be considered for funding. Items eligible for funding under this category may include: educational materials and public awareness materials.
Personnel Services – Costs must include the position title and employees name, the monthly salary, and percentage applicable to the project. Benefits must be listed as a separate line item.
In-State Travel and Per Diem –Travel costs must comply with the State of Alaska travel rates and include room rate, airfare, number of room nights, per diem, etc.
Contractual Services– Costs may include work that will be performed by each consultant firm or person secured on contract to work on the project. Do not list a firm, agency, or individual’s name. Use descriptive titles such as “Data Consulting,” “Evaluation Services,” etc.
Commodities – Costs may include direct expenditures, such as child safety seats, inspection station supplies, printing, educational materials, portable breath test devices, etc. Promotional items are no longer an eligible expense. Do not use brand names. Enter only items that are less than the amount established as the limit for Operating Capital Outlay items in accordance with your agency requirements. Under the Buy America Act provisions, any steel, iron and manufactured products purchased under a grant must be obtained from American-made sources. For compliance purposes, American-made covers any product that is manufactured or assembled in the United States. At this time, NHTSA does exempt purchases below $5,000.
Equipment – Enter the estimated dollar amount for equipment that costs more than the agency’s established limit for Operating Capital Outlay items. Costs may include speed monitoring trailers, light towers, arrow boards, RADAR or LIDAR speed measuring units, child passenger inspection station trailers, etc. Do not use brand names like Stalker or Century in the application. Include a separate line item for each piece of equipment that exceeds $5,000. Items that exceed $5,000 are considered “nonexpendable property.” Under the Buy America Act provisions, any steel, iron and manufactured products purchased under a grant must be obtained from American-made sources. For compliance purposes, American-made covers any product that is manufactured or assembled in the United States.
Indirect Costs – Costs that cannot be charged directly to a project. Indirect costs are an allowable cost, but are not encouraged. All indirect cost proposals must be submitted on the Highway Safety Application form.
An agency that requests indirect costs must have adopted an indirect cost policy that conforms to either OMB Circular A-87 or A-122 and submit a current letter from your cognizant Federal agency with the grant application. For example a law enforcement agency would have a letter from the U.S. Department of Justice that would state the indirect cost rate.
Highway safety grants are intended to provide the seed money to begin new programs, much like start-up capital is to a new business. All grant funded projects are intended to become self-sufficient when grant funding terminates and continue to operate with local or state funds.
GrantWatch ID#: 171104
Grants are administered on a Federal fiscal year basis (October 1 – September 30). All grants are awarded on an annual basis based upon available funding and there should be no expectation of funding for more than one year. However, a grant may be funded for up to three consecutive years provided a program evaluation determines the value of the intervention or the activity is a proven countermeasure.
Agencies Eligible to Receive Funding:
Government agencies, political “subdivisions” of the state and local government agencies, state colleges and state universities, school districts, fire departments, public emergency services providers, and certain qualified nonprofit organizations are eligible to receive highway safety grant funding.
Qualified Nonprofit Organizations:
Chapter 20, Alaska Administrative Code, requires nonprofit organizations to provide their “Certificate of Status” from the State of Alaska Department of Commerce, Community and Economic Development, Division of Corporations, verifying their not-for-profit status when submitting their Grant Application. The “Consumer’s Certificate of Exemption” from the Alaska Department of Revenue or a letter from the U.S. Department of the Treasury confirming Section 501(c)(3) status is not sufficient to meet this requirement.
If the nonprofit organization’s project is selected for funding, it must provide a copy of its Alaska Business License and a financial statement showing the establishment of a special segregated account designated solely for highway safety project activities, which contains funds equal to or greater than the amount of the grant award.
Replacement of existing program expenditures, personnel, materials, program maintenance, research, rehabilitation, and construction are not allowable costs. Other unallowable costs are determined on a project-by-project basis.
To promote self-sufficiency and project continuation, agencies are expected to provide a local hard dollar match. The local match is a minimum of 20 percent for all projects. A higher match percentage is always encouraged regardless of the funding year. If an agency cannot meet the required match level, they need to provide a description of why the match cannot be met in a separate letter and must submit their maximum match on the application.
All applicants must include the Dun and Bradstreet Data Universal Numbering System (DUNS) number in the box provided on the grant application.
Highway Safety Grant Applications for FFY 2018 funding must be received no later than May 25, 2018 to be considered for funding. The Alaska Highway Safety Office will not accept Highway Safety Grant Applications that are sent or received by fax or e-mail or received by contract carrier (e.g., FedEx) after close-of-business on May 25, 2018. Highway Safety Grant Applications post-marked May 25, 2018, but received after that date will not be accepted.
Grant applications may be hand-delivered on or before close-of-business May 25, 2018.
All grant applications are reviewed and prioritized in May and June, and the applicant contact person will be notified in September if the grant application was selected for funding. Agencies receiving grant awards will be required to attend a meeting scheduled by the AHSO where information will be given on completion of their Grant Agreement form to be eligible to receive project funding, requirements for reimbursement, and expectations for program activity.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Tammy Kramer, Governor’s Highway Safety Representative
Mail the original Grant Application and cover letter to:
Governor’s Highway Safety Representative
Alaska Highway Safety Office
P.O. Box 112500
Juneau, AK 99811-2500
Overnight via Fed Ex, UPS, DHL:
Governor’s Highway Safety Representative
Alaska Highway Safety Office
3132 Channel Drive, Suite 200
Juneau, Alaska 99801